An American Legion Post Adjutant acts as the organization’s secretary and personnel officer, managing membership records, keeping official minutes, handling correspondence, and publishing official orders and announcements. They are responsible for accurate record-keeping, assisting other officers and committees, ensuring compliance with Legion and government reporting requirements, and acting as a primary point of contact for members. The Adjutant’s role is vital for the post’s administrative functions and overall stability.
Key Responsibilities
Membership Administration:
The Adjutant maintains accurate membership records, processes dues payments, and handles new member applications. They can help members with address changes, report deaths, transfer in and out, and resolve issues with membership records at the state and national level.
Meeting Records:
They are responsible for taking and preparing minutes for all official post meetings, ensuring they accurately reflect discussions and decisions.
Correspondence and Communications:
The Adjutant serves as the official correspondence officer, handling all post mail, publishing official orders, announcements, and instructions, and attesting to all official communications with their signature.
Officer and Committee Support:
They assist the Post Commander and other officers and committees with their duties and programs.
Record Keeping and Archives:
The Adjutant is responsible for the official records of the post, including the constitution, bylaws, and minutes, which are historical records that should be kept indefinitely.
Reporting and Compliance:
This includes ensuring all required reports and paperwork for national and department headquarters are submitted accurately and on time, as well as maintaining compliance with any government agencies.
Member Point of Contact:
The Adjutant is a primary contact for individual members, answering questions about meetings, activities, and membership matters.
Administrative Oversight:
They oversee the general business affairs of the post, ensuring smooth and effective administration.
You can contact the Post Adjutant at adjutantpost24@gmail.com.